Bid Coordinator

AKT II’s outstanding reputation, stability and growth has attracted the very best professionals with the promise of progressing and expanding their careers. This continued growth has led to the expansion of the company into key geographies across the globe: Cambridge, Manchester and Bristol in the UK, as well as Copenhagen and Toronto internationally.

The position.

AKT II are looking for a proactive and highly organised Bid Coordinator to support the delivery of high-quality, commercially compelling bids and proposals that help us secure new business. In this role, you will work closely with the Bid Manager and wider business and play a key role in coordinating the bid process from opportunity identification through to submission. You will support the planning, organisation and production of bid documentation, ensuring submissions are compliant, accurate, well-presented and delivered on time.

As a central point of coordination, you’ll liaise with internal cross-functional teams across the practice, helping to gather information, manage deadlines, maintain bid content, and ensure a smooth and efficient tender process.
#LI-Hybrid

The role and responsibilities.

As a Bid Coordinator, your responsibilities will include (but are not limited to):

Supporting the Bid Manager in coordinating bid activity across multiple live opportunities
Monitoring tender portals and relevant industry sources to identify potential opportunities
Assisting with bid planning, including setting up schedules, tracking deadlines, and managing key actions
Coordinating inputs from technical leads, project teams, marketing, finance and senior leadership
Formatting, compiling and proofreading proposal documents to ensure they are accurate, compliant and professionally presented
Supporting the preparation of bid responses, including CVs, project sheets, case studies and standard company information
Working with the Graphic Design team to maintain and improve bid templates and document presentation
Managing document control and version management to ensure the correct information is used throughout the submission process
Supporting quality assurance checks to ensure all client requirements and submission instructions are met
Assisting with bid submission, including uploading documents to tender portals and ensuring all supporting information is included
Maintaining bid records and knowledge libraries using our digital asset management system
Supporting post-bid reviews, feedback collection and capturing lessons learned to improve future submissions
Assisting with basic reporting on bid activity such as submission volumes, pipeline tracking and outcomes

Required skills.

Strong organisational skills with the ability to manage multiple tasks and priorities
Excellent written communication and attention to detail
Confidence working with multiple stakeholders and chasing information to deadlines
A structured and methodical approach with a strong focus on quality and compliance
Ability to work under pressure and meet tight deadlines
Strong IT skills, particularly Microsoft Office and InDesign

Qualifications and experience.

Previous experience supporting bids, proposals, tenders or business development activity (ideally within the built environment sector)
An interest in design-led engineering, architecture or construction
Experience working in a fast-paced, deadline-driven environment
Knowledge of InDesign (or similar formatting tools) would be an advantage
Interest in (or experience using) generative AI tools to support bid writing and research would be beneficial

What's in it for you?

The chance to work for an innovative, design-led studio based in London with the opportunity to work on some of the very best projects across Scandinavia, Europe and internationally, plus a friendly, dedicated team and a competitive salary. You’ll receive AKT II’s many employee benefits including a vibrant social calendar, with many company-funded events and activities.

Apply for this position today.

Fill in the form and submit your CV below and take the next step in your career with AKT II.

All applications will be treated in the strictest confidence. AKT II is an equal opportunities employer and welcomes applications from all communities.

Bid Coordinator.

Apply.